A huge part of any events success can be attributed to its venue. This is why you should always give this part of your preparations due attention.
As you decide on a venue for your event, there will be many issues to consider, but the following are the best to start with:
This is probably the most crucial consideration to be made, especially from the get-go of your preparations. Note that guests will be looking at the time and cost issue before deciding if your event is worth a go. Also, if this is going to be a national or interstate event, make sure the venue will be a small distance from the closest airport.
Capacity and Additional Rooms
When picking an event venue, its always better to overestimate instead of underestimating your needs. This will give you enough breathing space, in case there are additional unexpected attendees or guests. A venue with breakout rooms will offer more flexibility and should certainly be considered. This is exactly the kind of solution you need in case you run into capacity issues.
WiFi for Big Groups
In this day and age, WiFi connectivity is a must, including for events. It is must, specifically for larger events, that WiFi connectivity is reliable. In many places, you will be given a dedicated signal, but this is something you need to confirm beforehand.
Transportation and Parking Options
Whats the purpose of your event if nobody could come? When choosing a venue, be sure you are familiar with the different forms of transportation available, whether its bus routes, rideshare, walking distance, etc. Of course, dont forget parking. You could lose attendees just because they know parking would be a problem.
This is yet another vital consideration that you should make. Basics will include audio-visual equipment, catering, and tables and chairs, which can all rack up your costs when sourced separately, as opposed to being packaged with the venue.
Event Date Flexibility
As with all things in life, events sometimes dont turn out as planned. Things happen, form bad weather to misaligned schedules and so on. Hence, when possible, choose a venue that will be flexible in terms of your booking date. At the same time, you have to understand that this might be next to impossible under certain circumstances. After all, the need to fill their schedules to pay the bills. But if you come across a venue with some empty dates, maybe you can work something out.